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Accounts Payable / Accounting Assistant

Dallas, TX | Contract To Hire

Post Date: 05/03/2018 Job ID: 5253 Industry: Other Area(s)
Accounts Payable Administrative Assistant - Dallas, TX
REPORTS TO:  Accounting Manager

SUMMARY: Data entry including Accounts Receivable and Accounts Payable.  Approximately 50% of time is confirming Incoming Invoices and matching to our Purchase Orders.  Balance will be filled with bullet points above.  Comfort with Data entry, Excel, familiarity with General Ledger and Attention to detail will make this candidate a success.

  • Receive match and code GL account numbers on all incoming invoices and packing slips
  • Research and enter all payable invoices and freight bills in computer system
  • Computer back-up daily
  • Responsible for collecting accounts receivable
  • Run all accounts payable checks
  • Maintain Cash Flow with daily financial reporting to management
  • Maintain and reconcile monthly vendor statements
  • Process cost adjustments and work with purchasing department on discrepancies
  • Setup and process customer credit card payments through Purchase Express
  • Request all trade references for potential new customers for management approval
  • Set up all new customer accounts as approved
  • Back-up for administrative assistant
  • Back-up for mail processing, check depositing, scanning, answering phones, etc as needed
  • Other duties may be assigned

  • To perform this job successfully, an individual must be able to pay attention to details
  • Ability to work amicably with vendors and customers

  • Varied Computer Skills – Excel, Word, ERP systems
  • Verbal and Written Communication Skills
  • Work amicably with co-workers
  • General Ledger experience


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