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Administrative Assistant

Dallas, TX 75063

Posted: 05/01/2018 Employment Type: Contract Industry: Other Area(s) Job Number: 5234
Quality Administrative Assistant - Dallas, TX
Complete customer surveys for a variety of customer organizations (manufacturers, repair stations and other distributors)

Complete the surveys on a daily basis. Recognize when input from other offices is required, coordinate with those offices and route the surveys appropriately. Work with the government/defense representative responsible for government surveys. Ensure the surveys are returned by the due date. Follow up as necessary.

Maintain files of the completed surveys, hardcopy and electronic. Maintain and update the log of surveys completed. Maintain status on the surveys being worked.

Send Aviall surveys to at least 40 suppliers a month on average. Track responses and follow up with those suppliers who do not respond.

Provide basic administrative support to the Director, Global Quality. Complete such tasks as preparing notices and reminders, coding invoices for AP, scheduling meetings, purchasing needed supplies and planning lunches. Also, prepare charts as needed and develop/update documents for the Director

Provide administrative support to QA, PQS, RDR, and RSP as needed

Support preparation for the annual Certification Body audits. Make the administrative preparations (reserve meeting room for all week, plan meals, ensure visit requests are done). Ensure appropriate documentation is available for the auditors. Ensure the auditors have what they need.

Assist in administering the QMS documentation worldwide. Work with process owners as they draft documents and up-load the documents to the Sharepoint site. Release the documents for use. Format the documents and ensure the revision number, date and other information is accurate prior to publishing the document.

Assist in maintaining and updating master lists of documents for easy reference

Assist in administering the Global Quality Program. Help maintain books for stocking locations worldwide and ensure the information on the locations is accurate. Assist in updating the information as needed. Assist in updating slides to show capabilities of each location worldwide.

Assist in administering the Stamp Control program. Use the log page to track each stamp. Assist in visiting each area at least once a quarter (all three shifts) and verify each stamp is used by the individual to whom it is assigned. Assist in working with process owners to ensure needed stamps are obtained. Help collect stamps no longer needed and give these to the CDC administrative staff for recycling.

Perform other tasks as assigned

Work overtime if needed and work on weekends (only saturday) if needed
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