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Administrative Assistant

Plano, TX

Posted: 04/06/2018 Employment Type: Contract Industry: Other Area(s) Job Number: 5156
Admin Assistant - Plano, TX
POSITION SUMMARY:

Exec admin support department admin and project coordination support for the Corporate Strategy team. Will also help with scheduling executive meetings for Diversity & Inclusion executive, and may also provide back up support to Enterprise Program Management
  • Maintain department project tracking spreadsheet and raise concerns or issues as identified
  • Ensure project stakeholder meetings are scheduled, arranged and sequenced in accordance with project manager expectations (will need to connect/network to understand scheduling across all Management Committee admins)
  • Executive calendaring, travel arrangements and expense reports
  • Managing department meeting agenda and topics to be scheduled
  • Department invoicing and payment
  • Ordering supplies and meeting materials, including catering arrangements
  • Event coordination and set up as needed, including handling onsite catering requests, and onsite logistics/technical set up as needed
  • Special projects could entail developing PowerPoint presentations, cataloguing department information, such as communication lists, tools, etc.
  • Proactively manage department calendar and resolve schedule conflicts
  • Manage department budget, including P-card
  • Special projects could include light research and analysis

Requirements: 
  • Attention to detail; accuracy
  • Ability to handle multiple and competing demands
  • Ability to handle confidential/sensitive information
  • Strong scheduling skills/know how
  • Strong verbal and interpersonal skills to deal with a variety of levels across the organization
  • Excel, Word, PowerPoint, Outlook
  • Preferred/ Nice-to-haves:
    • Interested in taking on increasing responsibilities and grow career into other areas
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