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Administrative Assistant

San Antonio, TX

Posted: 02/09/2018 Employment Type: Contract To Hire Industry: Other Area(s) Job Number: 4985 Pay Rate: 17.00

Plant Administrative Assistant - San Antonio, TX

Summary:
  • Manages the general business office activities including mail distribution, duplicating services, central filing,  purchasing of office supplies and other related duties.
  • Manages office services vendor relationships.
  • Has supervisory responsibility. May evaluate and recommend changes in methods or procedures.
  • Handles special projects, as assigned.

Job Duties/Responsibilities
  • Assists in establishing a work culture that ensures a safe and healthy work environment.
  • Supervises and coordinates overall administrative activities for the office.
  • Provides administrative support to Plant Manager as needed
  • Provides administrative support to Human Resources as needed
  • Responsible for the facilities day-to-day operations within the office.
  • Assists various divisions with special projects.
  • Assists Human Resources with recruitment and scheduling interview process, new hire orientations, new hire paperwork.
  • Compile and enter payroll data such as garnishments, vacation time, insurance and 401K deductions.
  • Review and approve bi-weekly payroll information for completeness and accuracy before submission to UltiPro for processing. Includes maintaining payroll spreadsheet.
  • Schedule meetings as requested by management.
  • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of facility.
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally.
  • Participates as needed in special department projects.
  • Coordinates catering and set-up of events for customers and/or employees.
  • Negotiates the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions.
  • Performs other related duties as required and assigned.

Skills/Knowledge
  • Requires excellent communication skills.
  • Excellent negotiation skills.
  • Ability to work in a team oriented environment.
  • Microsoft Office experience: Word, Excel & PowerPoint.
  • Human Resources experience / exposure preferred.
  • Supervisory experience.

Education
  • High School Degree or equivalent.

Experience
  •   3- 5 years of experience in office administration, including some supervision.
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