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Executive Administrator for Corporate Customer Service Department Plano, TX

Plano, TX

Posted: 08/15/2018 Employment Type: Contract Industry: Other Area(s) Job Number: 5658

Executive Administrator for Corporate Customer Service Department - Plano, TX

Position Summary:

The Executive Administrator (EA) will act as a liaison between the Office of the President (OOTP), Executive Management and all consumers who contact any Company Financial Services Corporate Office with finance related questions or concerns. On behalf of the OOTP, the EA will provide a forum for the review of escalated verbal and written customer inquiries. They will ensure all issues are handled appropriately and expeditiously. They will provide accurate information for the updating and maintenance of TeamConnect, the repository for inbound and outbound correspondence, and the production of month end reports. The EA will collaborate and coordinate their responses with the Customer Service Centers (CSCs), Dealer Sales and Service Offices (DSSOs), Credit, Legal, Marketing, Debt Management, Compliance, and other departments or divisions as necessary to ensure prompt fulfillment of all commitments, was well as 24 Vendors and repossessions companies.

Major Responsibilities
  • 70% Duties: Acting as the Office of the President
    • Responding to inbound correspondence and complaints
    • Responding to online complaints filed on the Better Business Bureau (BBB) website
    • Accepting inbound phone calls from various internal and external channels (customers and dealers)
    • De-escalating calls and offering solutions to customers in a timely manner (credit disputes, questions about getting late fees waived, additional lease fees, etc.)
    • Assisting the Enterprise Compliance team with research for responses to the Consumer Financial Protection Bureau (CFPB)
  • 20% Duties: Assist to align departmental complaint handling objectives with the Customer Service Centers for consistency of operations
  • 10% Duties: Work on special projects as assigned

Must Have:
  • 5+ years of experience in a Customer Service environment in a financial or banking services industry
  • Superior communication and customer service skills with a diverse audience
  • High level of confidence, as this resource will be working directly with the President of the company, as well as other high-level executives, so must be very comfortable and not get nervous or intimidated
  • Be firm but friendly with customers via phone and email (sometimes speaking to dealers as well)
  • Strong analytical and organizational skills
  • Must be detail oriented and able to multi-task
  • Works well independently and in a team environment
  • Able to meet deadlines in a fast paced, high compliance area adverse
  • High School Diploma
  • Proficient with Microsoft Office products (Word, Excel, Outlook, Lync)

  • Systems: Salesforce, TSO HOST, TeamConnect, Datashare, DMS, Western Union, RightFax, NICE Engage, Title Explorer, Avaya, SharePoint, AutoIMS, DST Customer Portal
  • Understanding of Compliance laws (CFBB & BBB)
  • Compliance experience
  • Legal understanding a big plus, as this resource will be working closely with the Legal department and attorneys
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